Full Service Wedding Planning

Full service planning typically includes the following items, but can be customized to fit your individual needs.

Pre-Event Production

·       Recommend venues and vendors in accordance with event budget and style

·       Schedule and attend all vendor meetings and interviews

·       Attend site visit(s) with client to establish the event style, direction and flow

·       Unlimited face to face meetings, phone and e-mail communication/advice for client

·       Guidance on wedding etiquette

·       Create budget; manage deposit schedule and payments

·       Review and negotiate all vendor contracts

·       Decor conceptualization and coordinate overall event vision and design

·       Act as the liaison between client and vendors for all logistical needs

·       Create complete timeline for celebration and share with all vendors

·       Lead all-vendor walk-through

·       Provide guidance and sample text for printed materials including: save the date, invitation, ceremony program, and menu

·       List Janet Makrancy’s  as a point of contact on website, save the dates, invitations and welcome notes

·       Format guest list for calligraphy

·       Set up and manage hotel blocks for out-of-town guests

·       Schedule and book all guest and family transportation to/from ceremony and reception

·       Collate, stamp and mail save the dates and invitations

·       Advise on menu planning and attend tasting with caterer

·       Coordinate sample table

·       Source and order items and packaging for favors and welcome gifts bags

·       Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule and “do not play” list

·       Coordinate aspects of rehearsal dinner (including but not limited to; site scouting and decor design)

Wedding Week

·       Attend final meeting with client and collect all celebration elements

·       Confirm all details and arrival times for vendors

·       Provide schedule for family and VIP guests

·       Coordinate all printed materials

·       Assemble and deliver welcome gift bags for out of town guests

·       Coordinate rehearsal with (or without) Officiant

·       Mange rehearsal dinner including timing and speeches

Wedding Day

·       Coordinate all aspects of wedding celebration

·       Oversee check-in of rentals

·       Create “steps of service” for catering team

·       Coordinate all deliveries and installations of celebration in accordance with vendor contracts

·       Coordinate distribution of final payments and gratuities

·       Manage and coordinate transportation for family and guests

·       Provide event emergency kit (including sewing kit, stain remover, etc)

·       Provide and place restroom amenities basket

·       Organize and set up escort cards, place cards and menu cards

·       Oversee timely “flip” of room from ceremony to reception, if needed

·       Conduct final lighting, sound and temperature inspection prior to guest arrival

·       Conduct final seating and table check prior to guests welcomed to reception

·       Cue all music changes and speeches with band/DJ

·       Cue guest of honor and family for special moments including: cake cutting, toasts and dancing

·       Serve as point person for all vendors—cueing timing throughout event

·       Manage and remedy all moment-to-moment challenges

·       Arrange favors (if applicable)

·       Oversee strike of venue

·       Collect any celebration elements and gifts

·       Double check return/pick up of all rental elements from caterer and floral designer

·       Coordinate post wedding brunch